PROCUREMENT
Full procurement lifecycle — from request to payment
Purchase Request → multi-vendor RFQ with split awards → Purchase Order → GRN → Purchase Invoice. Plus goods return, purchase return, vendor payments, receipts, credit/debit notes, and landed cost allocation — all with Model C accounting (GRNII / LCNII).
Procurement documents
Purchase Request Internal demand document. Can convert directly to PO or dispatch as multi-vendor RFQ.
Request for Quotation Dispatch to N vendors, compare bids side by side. Full award to one vendor or split award across multiple — auto-generates POs.
Purchase Order Standalone, from PRQ, from RFQ, back-to-back from sales order, or dropship. Supports blanket/framework POs with validity and max quantities.
Goods Receipt Note Stock IN. Creates GRNII journal (Dr Inventory, Cr GRNII). Creates FIFO lots. Auto-updates PO status. Anchor for landed cost allocation.
Goods Return Return BEFORE invoice. Reverses GRNII. Handles purchase return cost variance when WAC differs from receipt cost.
Purchase Invoice GRN-linked: Dr GRNII, Cr AP. Or direct (no GRN): Dr Inventory, Cr AP. Supports partial invoicing and purchase price variance.
Purchase Return Return AFTER invoice. Dr AP, Cr Inventory + reverse COGS. Dropship returns credit COGS directly (goods never entered stock).
RFQ & AWARDS
Multi-vendor RFQ with split awards
Dispatch RFQs to multiple vendors from a single purchase request. Compare responses side by side. Award fully to one vendor — or split quantities across multiple vendors, each generating a separate PO automatically.
Cross-module integration
Back-to-back from sales Sales order demand automatically triggers a linked purchase order. GRN can auto-allocate back to the sales order.
Dropship Vendor ships directly to customer. Transit store. No company inventory. COGS recognized on purchase invoice, not sales.
Backorder management Partial GRN with carry-forward. Statuses: Pending → Linked → Fulfilled → Cancelled. Tracks across SO and PO.
Blanket / framework POs Long-term agreements with validity period and maximum quantities. Periodic releases against the framework.
LANDED COST
7-phase landed cost — the most comprehensive in the market
From allocation and estimation through finalization and variance journals, shipment grouping, dedicated LC invoices, per-store WAC propagation, and six analytical reports — every aspect of import costing covered.
Allocation and estimation Provisional LC with separate JV. Finalization with variance journal when actual costs arrive.
Shipment / voyage grouping Cross-GRN allocation by shipment for import businesses. Group multiple receipts under one voyage.
LC Invoice Dedicated vendor invoice for additional costs. Settles LCNII → AP with proper VAT handling.
Per-store WAC propagation Transfer tracking maintains accurate per-location valuation. FIFO lot cost adjustment when LC applied after receipt.
Reversal and variance Manual reversal with smart split (on-hand vs consumed). PPV interaction. Estimation vs actual variance JV.
Vendor financial documents
Vendor payments Pay vendors with GL posting. Links to invoices via apply.
Vendor receipts Receive refunds or advances from vendors with GL posting.
Vendor Credit Note Increases AP. Account-based GL lines. Auto-apply on posting.
Vendor Debit Note Reduces AP. Same GL-line structure. Post triggers journal and auto-apply.
Vendor apply Auto-apply on posting + manual apply screen. LC invoices included in vendor apply.
Vendor portal and approval workflows
Vendor portal Suppliers respond to RFQs through the portal. Reduces email chaos and keeps data inside ERP.
Multi-level approvals PRQ and PO approval by amount thresholds and organizational levels. Escalation and reminders.
PURCHASE REPORTS
Purchase analytics, AP reporting, and landed cost reports
Vendor balance, statement, aging, applied/unapplied — plus purchase details analytics and six dedicated landed cost reports.
Vendor Balance
Vendor Statement
Vendor Aging
Applied / Unapplied
Purchase Details
LCNII Aging
LC by GRN / Shipment
COGS Adjustment
Estimation Variance
Item LC Analysis
Vendor LC Trend
Model C accounting (GRNII / LCNII)
GRN: Dr Inventory, Cr GRNII. Purchase Invoice (GRN-linked): Dr GRNII, Cr AP. Direct Invoice: Dr Inventory, Cr AP. LC Allocation: Dr Inventory + Dr COGS Adjustment, Cr LCNII. LC Invoice: Dr LCNII, Cr AP. Every step auto-journaled through the same GL mapping engine used by sales, stock, and POS.
Complete procurement: From the moment a department raises a purchase request to the final vendor payment — every document is tracked, every cost allocated, every journal auto-generated, and every conversion protected against concurrency conflicts.