PROCUREMENT
Full procurement lifecycle — from request to payment
A complete purchasing flow starting from purchase requests and multi-vendor quotations with split sourcing, through purchase orders, goods receipt, and supplier invoicing, including returns, settlements, and cost allocation for full end-to-end control of procurement operations.
Procurement documents
Purchase Request An internal request to purchase goods or services, which can be converted into purchase orders or sent as requests for supplier quotations.
Request for Quotation Sends purchase requests to multiple suppliers for direct comparison of offers, with the ability to award fully to one supplier , automatically generating purchase orders, and highlighting the most suitable offer based on price and delivery time.
Purchase Order Creates supplier orders in multiple ways, either directly or from internal requests and quotations, including sales-driven orders and direct shipping scenarios, with support for long-term agreements that define limits, validity, and quantities.
Goods Receipt Note Stock IN. Creates GRNII journal (Dr Inventory, Cr GRNII). Creates FIFO lots. Auto-updates PO status. Anchor for landed cost allocation.
Goods Return Records incoming stock into inventory, updates purchase status automatically, creates structured cost records, and serves as the foundation for cost allocation and stock valuation.
Purchase Invoice Records supplier billing against received goods or directly without receipt, updating financial obligations, supporting partial billing, and reflecting cost differences for accurate expense tracking.
Purchase Return Handles returned goods after invoicing, reversing supplier charges and inventory impact when applicable, with special treatment for direct shipments where goods never entered stock.
RFQ & AWARDS
Multi-vendor RFQ with split awards
Allows a single purchase request to be sent to multiple suppliers for direct comparison of offers, with the flexibility to award fully to one supplier , automatically generating separate purchase orders for each supplier, while highlighting the best offer based on price and delivery time per item.
Cross-module integration
Back-to-back from sales Automatically converts sales demand into supplier purchasing needs, ensuring items are procured against customer orders and linked back upon receipt for accurate fulfillment tracking.
Dropship A fulfillment method where suppliers deliver goods directly to customers without passing through company inventory, with cost recognition handled at the supplier invoice stage instead of the sales stage.
Backorder management Manages incomplete order fulfillment by carrying forward unfulfilled quantities, tracking each order through clear stages from pending to completion or cancellation across both sales and purchase processes.
Blanket / framework POs Long-term purchasing agreements that define supplier terms over a set period with quantity limits, allowing multiple releases or orders to be issued gradually under the same agreement.
LANDED COST
7-phase landed cost — the most comprehensive in the market
A complete import cost allocation process that captures all additional purchase-related expenses from estimation to final settlement, ensuring accurate cost distribution across items, batches, and locations, with full visibility through detailed analytical reports.
Allocation & Estimation (Landed Cost) Initial estimation of import-related costs with later final adjustment once actual expenses are known, ensuring accurate cost distribution and clear reconciliation of differences.
Shipment / voyage grouping Groups multiple goods receipts under a single shipment or voyage, allowing import-related costs to be allocated collectively across all related arrivals for accurate cost distribution.
Landed Cost Invoice A dedicated supplier invoice used for additional import-related costs, ensuring proper settlement of landed cost obligations with correct tax handling and financial tracking.
Per-store WAC propagation Maintains accurate inventory valuation for each location by continuously updating item costs per store, ensuring that cost adjustments are reflected correctly when additional import costs are applied after receipt.
Reversal and variance Handles the correction of previously recorded transactions and captures differences between expected and actual values, ensuring accurate financial and cost reporting.
Vendor financial documents
Vendor payments Records payments made to suppliers, updates financial balances, and links each payment to related invoices for accurate settlement tracking.
Vendor receipts Records amounts received from suppliers, with full financial posting and accurate tracking of supplier balances.
Vendor Credit Note Adjusts supplier balances by increasing payables, with automatic application to related invoices upon posting and full financial record updates.
Vendor Debit Note Adjusts supplier balances by reducing amounts payable, with automatic financial posting and application against related invoices upon recording.
Vendor apply Matches and settles supplier transactions against invoices automatically or manually, including landed cost invoices, ensuring accurate supplier balance reconciliation.
Vendor portal and approval workflows
Vendor portal A secure supplier platform that allows vendors to respond to requests for quotations directly within the system, improving communication, reducing manual coordination, and keeping all procurement data centralized.
Multi-level approvals Ensures purchase requests and orders are reviewed and approved according to defined authority levels and value thresholds, with automatic escalation and reminders to maintain smooth approval flow.
PURCHASE REPORTS
Purchase analytics, AP reporting, and landed cost reports
Provides comprehensive insights into purchasing performance and supplier balances, including detailed payables tracking, settlement status, and procurement analysis, along with specialized reports for import and landed cost evaluation.
Vendor Balance
Vendor Statement
Vendor Aging
Applied / Unapplied
Purchase Details
LCNII Aging
LC by GRN / Shipment
COGS Adjustment
Estimation Variance
Item LC Analysis
Vendor LC Trend
Model C accounting (GRNII / LCNII)
A unified accounting model that ensures every inventory, purchase, and landed cost movement is recorded consistently through structured financial steps. Goods receipt, invoicing, direct purchases, and import cost allocations are all processed in a controlled sequence, ensuring accurate cost tracking and full financial alignment across all business modules.
Complete procurement: A fully integrated procurement process that manages every step from purchase request to final supplier payment, ensuring complete tracking of documents, accurate cost allocation, automated financial postings, and secure, conflict-free processing across all operations.
